Every meeting has an objective. While each type of meeting has its own goals and objectives, there are certain things that are common between them. Most importantly, they all require you to plan ahead and hold meetings according to your organization’s individual needs.

Airmind’s contribution to a perfect meeting:

1) Team Efforts:

These meeting usually concern the entire team and its manager. All the team members, of a particular project or otherwise, are included in this meeting. For best results everyone invited to this meeting must engage and contribute to the discussion in hand. This kind of meetings promotes healthy relationships and follow a regular rhythm; it can be a daily, weekly or a monthly meet. Team meetings should highlight new challenges and bring about new solutions. These meetings judge the pulse of the team, it aims to keep the team personally connected and moving towards its singular goal. Eg: Weekly Team Meeting/ the Daily Huddle, etc AirMind’s Contribution: AirMind Hub is the most ideal corporate solution for the same. It allows all the participants, who are obviously owners of some smart device, be it a smartphone or a tablet, can connect to the AirMind Hub, which has a built-in Wi-Fi, and collaborate on the spot with their manager and peers in real-time. AirMind Hub is a collaboration device for a corporate setting which has lots of participants who are looking for speedy decisions via collaboration.

2) Governance Pulse:

The teams involved in the governance meetings are already on the invitee list in advance. These individuals don’t necessarily work together or don’t even have to be friendly in demeanour to obtain desired outcome from the meet. These meetings are led by an official company representative. The order of presentations and participations is structured and already in place. This means that while there is scope for free conversation, the participation has a prescribed pattern. Meetings such as these, which are extremely structured, have set agendas which are shared in advance and have minutes recorded. Eg: Board Meetings/ Quarterly Strategic Reviews, etc AirMind’s Contribution: Minutes of the Meeting (MOM) handled by ‘record’ options. AirMind products enable any and all meeting sessions to be recorded and saved on MyCloud. This feature is one of a kind and helps participants of a meeting, in this case leaders of different teams, to conduct meetings, brainstorm and save the session on MyCloud for future reference. This aspect eliminates hand-written or the typing process of recording MoMs.

3) Progress Checks:

 Project managers usually lead these meetings, and members of the team provide information about the project in hand in an orderly fashion. The meeting room must comprise of the team handling the project in question and the clients or guests who have queries about the same. These meetings usually aim to update and reassure clients and other participants that the team members, who’ve been assigned the particular project, are doing what has been assigned to them or are working their way around the difficulties to figure out solutions. The purpose of these meetings is designed to ascertain that everything is going towards the right direction and that the project will reach success. Eg: Project Status Meeting/ the Client Check-In/ Status Update Meeting, etc AirMind’s Contribution: AirMind Panel is the apt solution for such a scenario as the Interactive LED-panel which has a 65” Ultra HD built-in display is integrated with multi-touch feature which allows the proactive team dealing with a typical project can assemble and showcase the progress they’ve made or the issues they’re facing, to the clients. This was all the members present at the to think, write and reflect about the work in hand. Powered by the built-in interactive sensor technology, real-time writing speed on AirMind Panel, enables teammates with the power to collaborate on spot, with an abundance of fonts, designs and colours to choose from.

 4) Planning:

Depending on the need of the hour or the expectation of a team, the construction of the scope of the plans is underway. Meetings are led by the project owner and participants are expected to actively collaborate on the product. Having an established relationship in such meetings help as the work distribution and deadline decisions are smoother. However, even if members are new or are not aware about each other, they must be introduced about the rest of the members who’ll be pitching in. Highlighting one’s own strengths and team members taking up onus for different parts of the task in hand, during such meetings, is a positive outcome. These meetings focus on getting a job done. Explaining of the overall goal of the task that is being prescribed, an overview of the current situation and then planning the execution of the task sets the ball rolling. Setting the deadline and reconfirming every member’s role in the blueprint of the plan is imperative. This kind of a meeting is conducted at the beginning of an endeavour’s life cycle. Eg: Strategic Planning/ Campaign Planning (Marketing)/ Product Roadmap Planning, etc AirMind’s Contribution: The sticky note feature is a boon during a planning meeting. Why you ask? The sticky note feature, as we all know, is a very handy tool and is a method of sharing information via AirMind devices during a brainstorming session; this especially applies to a scenario where an entire team, along with some new faces and making professional decisions surrounding a corporate product r goal. By logging into the AirMind Flow App through their device of choice, team members attending the meeting can write or scribble their ideas on a sticky note and push it, quite literally so from their devices onto the big interactive surface. This allows every other participant at the meeting to see the suggestions, solutions or your claim on a particular segment of work you wish to execute, during the meeting, in real-time.

 5) Idea Generation:

 Idea generation often comprises of participants from a typical team, brainstorming. These meetings are led by a facilitator and participants contribute new ideas. Leaders usually want a huge variety of ideas pertaining to the issue. The wider the perimeter of the issue, the more the variety of ideas are required; this therefore includes participants from diverse team with diverse perspectives. The meetings start with the presentation of a central premise or challenge, then jump into some form of idea generation. There are lots of idea generation techniques, some of which are addressed by AirMind solutions. It enables participants to respond to the task with as many ideas as possible. Eg: Ad Campaign Brainstorming Session/ Graphics Brainstorming, etc AirMind’s Contribution: The collaborative feature in AirMind products, which allows any member of the team, in the meeting room or from anywhere on the planet, to communicate, contribute and collaborate with the rest of his or her team is a feature which will help an ideation process in the meeting. Ideation calls for everyone’s participation. So, participants from every corner of the meeting space can come to the interactive touch surface or from their device of choice

6) Decision Making:

Often a decision-making meeting involves the team and sometimes the people who will be impacted by the decision. Decision making meetings may be led by senior leaders. Participants in such meetings are either decision makers or they are advisors to the decision makers. Relationships are not central in decision making meetings, but fairness and poise are two qualities which is observed during such discussions. Decision making meetings are about going through viable options and then arriving at the final option. In many cases, these meetings are a matter of just formality intended to finalize commitment to a decision that’s already been made. For example, corporate leaders run decision making meetings when faced with strategy challenges. A team usually makes the final decision when their meeting follows a formal decision-making methodology instead of a causal ‘no-hierarchy’ setup where every is voicing out their concerns. Eg: Go/No Go Decision/ Final Approval meet/ Logo Selection, etc AirMind’s Contribution: AirMind Touch is a tiny interactive computer which sits atop a projector. AirMind Touch can convert any flat surface into a touch interactive surface to make decisions a fast-paced and simplified a process. AirMind Touchallows employees involved in the decision making to interact, learn and collaborate on the same surface together due to its multi-touch feature. Its collaboration feature allows employees from all around the world who are involved in the decision-making process can pitch in from wherever they are. The Touch mimics real-time writing which ensures no lag during the meeting.

7) Training:

 A training session is usually conducted to train employees regarding existing products, upcoming products, new tools and technologies, language, management skills and et al. These sessions are led by a trainer who’s an expert in the subject or the area of study that is being taught in the training sessions. The trainer brings interactive training material which engage participants and help them follow instructions. Participants may attend the course by choice or maybe deployed there by the employer. Training session formats vary from place to place. The session involves the trainer instructing participants what they need to learn and they learn through the session. Later there is time for participants to ask questions. You can judge a good instructional designers and trainers by how they turn training sessions to engage their trainees. Eg: Seminars/ safety training/ team building workshop, etc AirMind’s Contribution: AirMind Thinker combines AI with Machine Learning to create a deceptively sleek device which sits atop a projector with heavy-duty capabilities. It can transform any flat surface into full-fledged touch interactive surface. It’s equipped with a sharp camera, a powerful microphone and has wireless connectivity. Who said training meetings cannot be fun? The device comes with an in-built app which allows one during a training session, annotate pdf documents, highlight attributes or use “sticky notes” to share ideas. AirMind Thinker allows your team to interact on a life-size collaborative surface. AirMind Thinker ensures that all your corporate data remains confidential at any cost. Sharing and storing these training sessions from the meeting for future reference has never been easier. While other companies spend a fortune on storage; with My Cloud, your training conference will find a new home.

8) Issue Resolution:

 Issue resolution meetings are usually headed by an assigned negotiator who takes forward and assures the successful resolution of the issue at hand. The involved parties, usually the client and the provider of services, are expected to engage in the discussion of how to meet a common ground which satisfies both parties. If the negotiation is an escalated one with tense interaction, the engagement needs to be structured to prevent any adverse effects over company’s reputation. If the negotiation, in most cases than not, is relatively cordial and a flexible one, one may be able to conduct in a very conversational manner, keeping the sanctity of the meeting regarding the issue resolution. Obviously in such meetings relationship quality plays an important role in the synthesis of thought and resolution amongst the two parties. Eg: Support team escalation/Strategic Issue resolution, etc AirMind’s Contribution: Remote Access through AirMind Flow App allows one to help ideate solutions for the issue resolution. People can utilise the remote access feature to connect to meeting spaces around the globe to help clients solve problems or hinderances of any sort in real time. With this fast-remote access tool, provider companies and their clientele can stay connect even if they’re divided by land and sea. One need only login through the AirMind app and voila! They’re ready to showcase progress and assure parties involved that there is a successful ending to the obstacles.