Now that you have decided to revamp meeting rooms in your office for productive sessions and benefits of your employees, more power to you! It is time to sit down with a checklist which will help you with what lies ahead;

what kind of technology you must adopt so that it aids productivity around the workspace and increases interactions amongst everyone for the benefit of the company.

While there are several corporate solutions out there providing mirroring devices, technology is making progress in leaps and bounds, becoming portable even. So, make sure you look out for points suggested below in order to make a sound choice for your company and get maximum returns on your investments.

  1. Question: Does the tech tool amplify your employee’s voices?

Answer: One of the main reasons as to why you’re bringing technology into your office is probably because you want to enable employees to share their valuable ideas and inputs. Be it the execution of projects or improving feedback of clientele, a basic tech tool must help employees to brainstorm, share and criticize ideas without inhibitions and make important decisions with the progress of the project in mind. No team-member should be left out at the cost of complex technological interfaces.

2.  Question: Does the tech tool enable employees to collaborate?

Answer: So, a popular tech device can help list ideas and make presentations, but how many of these devices allow your team to collaborate? Collaboration is a completely distinct function which is usually missing in commonplace corporate technology. Collaboration requires categorization capabilities; providing access to multiple members; a few editing apps; and apps which enable converting data into charts, graphs and illustrations. It must have these key features to claim itself as a collaborative device; one of such brands is AIRMIND. AIRMIND strongly believes in #TrueCollaboration and pushes the idea far and wide.

3. Question: Is your tech tool portable and does it make surfaces interactive?

Answer: One of the latest breakthroughs has been that a niche set of tech tools have become portable, for example the AIRMIND Hub or even the AIRMIND Touch are essentially portable devices. Carry them in your briefcase and convert any room into a boardroom environment. While AirMind Hub is big on collaboration, other AirMind products encourage interaction in addition to the collaboration feature. How interactive you ask? Believe it or not, AIRMIND Touch is specifically designed to convert flat surfaces, respectively, into interactive platforms. Team members can walk up to them and, via multi-touch technology, collaborate their ideas and take tough decisions smoothly.

4. Question: Does the tech tool allow your employees to communicate with you?

Answer: You’re leading the meeting that is being conducted, and you ask for feedback after your presentation is done. How many times have you encountered a lull or a set of blank faces? This is not a very effective method to understand if your team has understood the task at hand or more importantly if they wish to share ideas about what they just went through. The best way of overcoming this is by using tools, which they have at their disposal: smartphones and tablets. AirMind allows members to immediately login and provide real-time feedback or suggestions via their device of choice. They can annotate on PDF files or use sticky notes to add ideas to a project and push them on to the platform. Everyone, present in the meeting, can, therefore, see these suggestions on the big display. This way everyone is on the same page and everyone is capable to communicate to you the pros and cons of the task at hand, giving you, and all the other members, fresh perspectives.

5. Question: What attributes come with the technology you chose?

Answer: A regular meeting room has a round table, a couple of chairs, a projector and a white-screen. When you’re planning to introduce new technology to the environment, be vigilant about what the device is bringing to the table; are there additional perks and tangible upgrades that will be a part of the deal you’re trying to strike? For example, apart from some AirMind products being portable, all of them come with an in-built Wi-Fi feature. Some of these products have in-built apps and tools to aid the collective efforts made by the attendees of a meeting. However, most importantly, make sure that you know what you don’t want from the corporate technology you are adopting. Check whether the devices are bulky; have a rat’s nest of chords; have a complex and poor UI; are dependent on peculiar software updates and if they still have archaic input methods. If the answers are all yes, then you should probably steer clear of such technology as they’re soon to be trumped by sleek devices, enabled with gesture and voice recognition, which have user-friendly interfaces.

6. Question: Can employees use the tech tool on the go?

Answer: If you are one of the members who is constantly traveling or handle multiple teams around the clock, you need a tech tool which allows you to conduct or attend meetings, effectively, on the go. AirMind solutions provide you the option of remote access; you can attend meetings anytime, anywhere. Whether you’re under the weather, traveling to meet a client or just taking a quick vacation, you can attend an urgent meeting thanks to AirMind. AirMind enables you to connect to those ongoing meetings and also contribute to them. You may, sometimes, need to invite a team member to a meeting, you can do so as well with AirMind. Suppose, you’re unable to attend a meeting due to personal or technical constraints, you can ask an attending member to save the meeting on MyCloud for future reference. In case you want to catch up on the progress made during such a meeting, you need just access these saved meetings on MyCloud.

So, with the suggestions mentioned above, stay alert and aware of what kind of cutting-edge technology is available in the current market. Match it with this article, the aspects you’re looking for and get that boardroom-makeover in no time!